Guardian Information Management in ERP

The Guardians module in ERP software is designed to maintain complete parent/guardian records and strengthen communication between institutions and families. With this module, colleges, universities, and schools can ensure transparent information sharing about student progress, attendance, fees, and activities.

Key Features of the Guardians Module

👨‍👩‍👦 Guardian Information Management

• Maintain records of primary and secondary guardians.

• Store contact details, relationship type, and occupation.

• Link guardians directly with their wards (students).

📱 Parent-Guardian Portal

• Secure online access to student performance and attendance.

• View class routines, study materials, and examination schedules.

• Receive real-time notifications and updates.

💳 Fee & Payment Tracking

• Guardians can view fee details, dues, and payment history.

• Get reminders for pending fees or installments.

• Support online fee payments through integrated gateways.

📨 Communication & Alerts

• Send guardians SMS, email, or app notifications.

• Notify about student performance, holidays, and events.

• Enable two-way communication with teachers/admin.

📊 Reports & Insights

• Generate reports of student performance by guardian group.

• Analyze guardian engagement and participation.

• Ensure better academic support for students.

Benefits of Guardian Management

✅ Builds trust and transparency between institutions and families.
✅ Keeps guardians informed about student academics, fees, and attendance.
✅ Reduces manual record-keeping and improves data accuracy.
✅ Supports digital communication and online fee payments.
✅ Enhances student success through active guardian involvement.

📌 FAQs – Guardians Module in ERP

❓ What is the Guardians module in ERP?

The Guardians module stores and manages parent/guardian details and provides them with digital access to student information.

❓ Can guardians access student performance online?

Yes ✅, guardians can log in through the portal or mobile app to view performance, attendance, and exam results.

❓ Can multiple guardians be added for one student?

Yes ✅, the ERP allows adding primary and secondary guardians with their relationship details.

❓ Can guardians make online fee payments?

Yes ✅, integrated online payment gateways allow guardians to pay student fees directly.

❓ How do institutions communicate with guardians?

Institutions can send emails, SMS, and push notifications regarding attendance, results, events, or fee reminders.

❓ Is guardian data secure in ERP?

Yes ✅, all guardian records are stored securely with restricted access to ensure privacy.